WW KHALSA FCEST. 2025 · WEST MIDLANDSDonate ↓OFFICIAL CLUB POLICY
This policy sets out our commitment to safeguard and promote the welfare of every child and young person involved in the club. It applies to club officials, coaches, volunteers, players and parents or carers.
WW Khalsa FC recognises its responsibility to protect all children and young people taking part in football, regardless of age, gender, disability, race, religion or belief, sexual orientation or socio-economic background. We are committed to a safe, positive and enjoyable environment where children can develop free from abuse, neglect, bullying, exploitation or harm.
This policy covers training, matches, tournaments, trips, communications, online activity, supervision, transport and club social events. The welfare of the child is paramount; all concerns are taken seriously, partnership with families and relevant agencies is essential, and safeguarding is everyone’s responsibility.
The Club Committee ensures safeguarding arrangements are implemented. Kammy Sond, our trained and appropriately qualified Welfare Officer, receives concerns, maintains appropriate confidentiality and liaises with Birmingham County FA or statutory agencies. All coaches, officials and volunteers must put children first, maintain appropriate boundaries and report concerns without delay.
Relevant adults are recruited appropriately for their roles. Required FA DBS checks, safeguarding training and FA qualifications must be completed and kept up to date, with suitable club records maintained.
Adults must work openly, avoid unnecessary one-to-one situations, treat children with dignity, use positive age-appropriate language, challenge inappropriate conduct and obtain required parental permissions. Physical contact must be necessary, appropriate and in the child’s best interests.
The club does not accept bullying, humiliation, intimidation, ignored safeguarding concerns, inappropriate relationships, secretive communication, unsafe social-media use, inappropriate lone transport, or the improper taking, storing or sharing of children’s images.
Listen carefully, stay calm and reassure the child that speaking up was right. Do not investigate, ask leading questions or promise secrecy. Record the facts promptly and report them to the Welfare Officer. If the concern involves the Welfare Officer, report directly to Birmingham County FA or statutory services. Call 999 where a child is in immediate danger.
Club communication must be transparent, relevant and include parents or carers where appropriate. Group messaging is for club purposes and must be managed responsibly. Appropriate consent is required for images, children must not be identified in ways that create unnecessary risk, and concerns about online conduct or images must be reported.
Supervision and changing arrangements must protect dignity, privacy and safety. Adults should avoid being alone with children in changing areas unless necessary and justifiable. Parents or carers remain responsible for transport unless a specific club arrangement is agreed; organised trips must be planned, risk assessed and communicated clearly.
Safeguarding concerns and actions must be recorded accurately and stored securely with access limited to those who need to know. Information is shared where necessary to protect children. Safeguarding practice must be inclusive, fair and responsive to additional needs or vulnerabilities.
The policy is reviewed at least annually and sooner following changes to FA guidance, legislation or club structure, or after a safeguarding incident or learning review.
Contact Welfare Officer Kammy Sond confidentially at safeguarding@wwkhalsafc.co.uk. If the concern involves the Welfare Officer, contact Birmingham County FA. Call 999 if a child is in immediate danger.